Charitable Advisors LLC
  • 18-Dec-2021 to 16-Jan-2022
  • - Freetown Village
  • Indianapolis, IN, USA
  • Part-time/Contract

Organization overview

Freetown Village is a living history museum with the mission to educate the public about African American lives, arts, and culture in Indiana through living history, exhibits, allied programs, and the collection and preservation of artifacts.  Since 1982, Freetown Village has presented programs throughout the state of Indiana and to the contiguous Midwestern states reaching well over 1,000,000 children and adults in small and large communities.  Programs have been presented in schools, churches, libraries, museums, theaters, centers, parks, hotels, offices, gymnasiums, parades, homes, and for almost every time of event or occasion.  Located in the greater Indianapolis community, Freetown Village is committed to the evolution, adaptation, and innovation necessary to serve the diverse needs of our constituency audiences.  Annually honoring community members Making a Difference in our community, Freetown Village is known for the Freetown Village Singers, effectively capturing moments in history and inspiring a new generation of history makers through a one-of-a-kind immersive summer camp experience. 


This job role will create partnerships, launch new programmatic ideas, oversee key elements of a historical Cultural Arts program, and adapt programming to best serve the needs of diverse constituencies. 

A successful candidate in this position books and contracts talent for existing and emerging programs; books and contracts exhibitions for local community partners; supervises the development and distribution of program material to community festivals, in addition to fostering partnerships with local school districts, businesses and partner institutions.  General responsibilities include selection of seasonal project leaders, developing cultural arts classes including instructors; marketing signature programs to the public; assessing equipment and costuming needs; and supervising assigned volunteers. 


50% Responsible for building and maintaining civic alliances across the region

30% Responsible for project management, key project tasks, and office workflow

10% Responsible for program budget management, revisions, tracking, and reporting

10% Responsible for coordination of administrative staff

Essential Duties and Responsibilities:
Responsibilities will include planning new and innovative African American history programs along with managing the daily administrative responsibilities inclusive of scheduling workshop, class, or program initiatives. Attention to detail, organizational skills, previous experience teaching, or leading groups is required. Selected candidate must represent the organization and all programs in a positive light, follow all policies and procedures, communicate in writing with supervisors, and keep ongoing documentation of exploratory partnerships.  Diversity, equity, and inclusion training is a plus in program innovation. 

  • Initiates contracts and new program alliances to assist Executive Director with planning innovative workshops and tailored programs. 
  • Oversees public engagement; arranges bookings, finalizes agreements, and provides fee schedule.
  • Collects community feedback to determine long-term influence, metrics, and success of diverse program offerings. 
  • Secure talent and assist with efforts to present online and/or in-person Historical, Art and Cultural programming, inclusive of monologues, signing, short plays, and vignettes.
  • Generate contracts, letters of agreement, memos of understanding and other similar documents, inclusive of partnership requirements. 
  • Uplifts African American history and culture, through storytelling, workshops, and educational programs. 
  • Organize and review supplemental information and data needed for grant applications, final reports, and support documents including details of specific program and education activities.
  • Provide volunteer information and support technical assistance providers.
  • Recommend fieldwork photos/videos/soundbites for organizational social media/website.
  • Identify, organize, and review partner final reports and support materials.
  • Organize and ensure proper labeling and organization of fieldwork costumes, resources, and materials needed for external programs. 
  • Assist program staff with evaluation of program components including participant interviews.
  • Responsible for appropriate documentation from meetings with colleagues, peers, partners, and artists.
  • Schedules established and emerging performances; arranges contracts, memorandum of understanding and liability forms for performances; assists with program operational model; and acts as leader organizer for community-based events.
  • Interacts directly with program patrons, local partners, and community attendees to gauge effectiveness of sponsored programs and events.
  • Manages and maintains up-to-date online calendar of events and activities, increasing linkages to online platforms, websites, and visitor activity listings.
  • Collects attendance data; analyzes the impact of cultural arts activities for residents and the effectiveness of short-term programmatic goals.
  • In collaboration with executive leadership, board members and staff determine the revenue goals for the sponsored theatrical events; estimates grant funds, sponsorship dollars and resources needed to meet goals.
  • Reports bi-weekly progress (including allocated budget and revenue gained where applicable).
  • Supervises related office functions for calendaring, response to program inquiries, planning events, etc.
  • Performs related work as required.
  • Astute awareness to environmental conditions including lighting, sound, and stage equipment needs, a plus.



  • Graduation from an accredited college or university with a bachelor's degree in Arts Administration, Africana Studies, Cultural Arts, Program Planning, Teaching, or a closely related field.


  • Minimum of two (2) years progressively responsible recreation and cultural arts planning and supervisory experience.
  • Experience with a small-scale and moderate theatre production is preferred.
  • Knowledge of Microsoft Office is required.
  • Knowledge of Constant Contact software is preferred.


  • Demonstrated collegiate level teaching, professional training, or community development experience.
  • Customer service and event management skills.
  • Demonstrated experience actively troubleshooting challenges at all levels.
  • Certification as a Teacher, Instructor, or Park and Recreation Professional is preferred.
  • Possession of a valid Indiana driver's license with an acceptable driving record.

ATTENTION: Be Prepared - To assist you and the search committee in discerning your match for the position, we suggest you prepare your responses to these questions prior to hitting "APPLY" to make your application. Applications will not be considered without question responses.

  • What experience or qualities make you uniquely qualified for this position?
  • What types of creative projects or arts inspired initiatives demonstrate your interest in African American history? 
  • Describe the biggest team-based project you have managed from beginning to end. How did you coordinate activities, monitor progress and communicate success to a broad audience?

Click the APPLY button to submit cover letter, resume and writing samples.

This position has been closed and is no longer available.
Charitable Advisors LLC


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