Charitable Advisors LLC
  • 19-Dec-2021 to 17-Jan-2022
  • - Damien Center
  • Indianapolis, IN, USA
  • Full Time
  • Complete Benefits Package Available

Quality Management Team

Damien Center empowers communities and persons affected by HIV/AIDS in the state of Indiana by being a leading resource, provider, and advocate for comprehensive HIV/AIDS care, prevention, education, and related services. Damien Center, Damien Cares and Damien Pharmacy provide client-centered social services focused on care coordination, clinical and pharmacy services, mental health, housing, and nutrition to the Indianapolis community. 

Position Summary: 

The Ryan White Grant Manager monitors the ongoing budget and outcome progress for all Ryan White grants received by Damien Center. This position develops strategies to assure effective achievement of the scope of work in collaboration with the staff providing or overseeing provision of Ryan White services and assists with quality improvement strategies in line with established goals. The Ryan White Grant Manager will collaborate extensively with the Quality Management and Finance Teams as well as cross functionally with managers charged with implementation of Ryan White funded services with special focus on the Ryan White Part C grant. The manager will also develop and manage a reporting and monitoring agenda for Damien Center in line with Ryan White objectives. This position will demonstrate a strong attention to detail with the ability to work with management, staff, funders, and occasionally clients to accomplish the strategic goals of Damien Center. 

Duties and Responsibilities:

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. 

  • Serve as the primary manager of all grant activity related to Ryan White funding, with a special focus on Ryan White Part C. This includes but is not limited to staff onboarding, training, supervision, monitoring, conflict resolution, billing, and reconciliation. 
  • Assist the Finance Team with grant forecasting and reallocations, as necessary. 
  • Ensure monthly budget submissions occur by designated timelines, including assistance with invoice submissions. 
  • Develop patient enrollment processes and monitor successful implementation. 
  • Serve as the lead point person for all activities related to the Ryan White Services Report (RSR) for Ryan White funding. This includes but is not limited to being knowledgeable about the RSR process, securing appropriate login credentials to properly report the RSR information, providing data reconciliation in CareWare on an ongoing basis and at the point of the RSR, ensuring timely submission of the RSR to meet requirements provided by HRSA, and serve as the leas point person to follow-up on additional RSR needs or concerns. 
  • Serve as a "super user" for CareWare, RWise, and GMS systems related to the management and reporting of Ryan White Part C data. 
  • Compile data and financial reports for storage in a consistent, compliant, and confidential manner. 
  • Serve as the point person for questions and needs from the HRSA project officer designated to Ryan White grants. 
  • Store and retain information as needed to be compliant with Ryan White Part C requirements. 
  • Assist the Finance Team and grant writer in budget development and oversight of all federally funded grants and private grant funding as assigned, as well as forecasting and budgeting.  
  • Demonstrate discretion and confidentiality regarding budgets, staff salaries, client information, and contracts.  
  • Assist with the training and management of CareWare. 
  • Attend Ryan White specific meetings, trainings, and committees. 
  • Manage Ryan White programmatic and fiscal monitoring.
  • Ensure grant contracts are submitted and received upon execution.
  • In conjunction with the Grants Manager, assist with the maintenance of a grant billing dashboard platform and provide updated grant reports and available funding information to others as appropriate.
  • Respond to service provision issues related to Ryan White funding. 
  • Serve as lead in managing the Electronic Hand Book (EHB) system for all Ryan White services and reporting. 
  • Monitor Program income data reporting and entry. 
  • Ensure storage of all Ryan White grant related items in electronic folders.
  • Ensure Ryan White documentation needed for internal and external monitoring visits is stored in a consistent, compliant and confidential manner. 
  • Work collaboratively with Quality Management and Finance team members as needed. 
  • Perform special assignments and other work, on an as-needed basis. 

Education and/or Experience

Bachelor's degree required. Two to three years of grant management experience required, with five or more years preferred. Experience in nonprofit and/or medical setting preferred. Superior organizational skills with attention to detail required.

*Work experience may substitute for education requirements on a case-by-case basis. 

Knowledge, Skills, and Abilities:

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines and with superior product results. Strong calendaring, organizational, and document management skills required. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work. 


To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands:  

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

  • While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
  • The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Office setting, with sustained use of a computer.
  • The noise level in the work environment is minimal to moderate.
  • Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.

Damien Center is an Equal Opportunity Employer

Click the APPLY button to apply online now.

This position has been closed and is no longer available.
Charitable Advisors LLC


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